Who we are
Web Project Studios Limited is the data controller for any personal data this website collects.
- Registered office: 86-90 Paul Street, London, EC2A 4NE
- Company number: 06690567 (Registered in England and Wales)
- VAT: GB 215634326
- Contact: hello@webprojectstudios.co.uk
What we collect
We only collect data you give us yourself.
- Contact form submissions. The form opens your email client with your name, email, company, and the workflow description pre-filled. You press send. The data only reaches us when you actually send the email — it does not pass through any server we control.
- Calendly bookings. If you book a call through the embedded Calendly widget, Calendly collects your name, email, time slot, and some technical data (browser, time zone) and shares the booking with us so we can attend.
- Email replies. When you reply by email, we keep the thread until the conversation is no longer active.
Anonymous visit metrics (Vercel Web Analytics). We collect aggregate, cookieless statistics about pages visited and basic technical info (country, device type, referrer). No cookies are set. No personal identifiers are stored. Visitors are not profiled, fingerprinted, or tracked across sessions. We do not run advertising pixels of any kind.
Why we collect it and the legal basis
| What | Why | Lawful basis (UK GDPR) |
|---|---|---|
| Contact form / email content | Reply to your enquiry and assess whether we can help | Legitimate interest — replying to a request you sent us |
| Calendly booking data | Attend the call you booked | Step taken at your request prior to entering a contract |
| Engagement records during a project | Deliver the service we agreed | Performance of a contract |
If anything we do ever requires explicit consent, we'll ask first.
Who we share it with
We use a small number of trusted services. Each acts as a data processor and only sees the data they need to do their job.
- Calendly (Calendly LLC, US) — scheduling. Sees the booking data you submit. calendly.com/privacy
- Our email service provider — receives and stores email correspondence with us. If you'd like to know the specific provider used at the time of your enquiry, email us and we'll tell you.
- Hosting and analytics provider (Vercel Inc., US) — serves this website and provides cookieless visit metrics through Vercel Web Analytics. The hosting provider does not have access to form submissions because the form is mailto-based.
We don't sell your data. We don't share it with advertisers. We don't pass it to anyone outside the providers above.
International transfers
Calendly and Vercel are based in the United States. Our email service provider may also be US-based. When you book a call, send an email, or load this site, some data is transferred to the US.
These providers maintain appropriate safeguards under UK GDPR — typically the UK Addendum to the EU Standard Contractual Clauses, or equivalent. Email us if you'd like to see the specific safeguards.
Cookies
This site uses two categories of cookies.
- Essential cookies — required for the site to load and to remember your cookie preference. Set automatically. Cannot be disabled.
- Functional cookies (Calendly) — set by the embedded Calendly widget on the contact page. Used to remember booking state and time-zone preferences. The widget does not load until you accept cookies. If you reject, you can still book directly on Calendly through the link we provide.
You can change your choice at any time via the “Manage cookies” link in the footer.
How long we keep it
- Active enquiries and email threads — until the conversation is no longer relevant, plus six months.
- Calendly bookings — until the call has happened or been cancelled, plus six months.
- Engagement records during a live project — until the contract ends, then six years to meet UK statutory record-keeping requirements (HMRC).
If you'd like your data erased earlier, see Your rights below.
Your rights (UK GDPR)
You have the right to:
- ask what data we hold about you (access)
- ask us to correct inaccurate data
- ask us to delete data (erasure)
- ask us to restrict processing
- object to processing based on legitimate interest
- ask for your data in a portable format
- withdraw any consent you have given
To exercise any of these rights, email hello@webprojectstudios.co.uk. We respond within one calendar month.
If you're unhappy with how we've handled your data, you can complain to the UK Information Commissioner's Office at ico.org.uk or 0303 123 1113.
Changes to this policy
If we change this policy in any meaningful way, we'll update the “last updated” date at the top.
Questions? Read the website terms or email hello@webprojectstudios.co.uk.